CENTRAL TEXAS TEA PARTY
BY-LAWS Revision Proposed
Terms as used herein:
CTTP is an acronym for Central Texas Tea Party.
Board is the governing body of CTTP.
The officers are elected by the membership: President, Vice President, Secretary, Treasurer, Hospitality Chair, and Communications Chair.
Central Texas Tea Party (CTTP) is by IRS ruling a 501(c)(4) tax exempt, social welfare organization which is defined by IRS as:
An organization “embraced” within section 501(c)(4) is one that is “operated primarily for the purpose of bringing about civic betterments and social improvements.” Id. The regulations further provide that “ [t]he promotion of social welfare does not include direct or indirect participation or intervention in political campaigns on behalf of or in opposition to any candidate for public office.” http://www.irs.gov/irb/2013-52_IRB/ar18.html -- Internal Revenue Bulletin: 2013-52 - Notice of Proposed Rulemaking Guidance for Tax-Exempt Social Welfare Organizations on Candidate-Related Political Activities
By-Laws of the Central Texas Tea Party (hereinafter referred to as CTTP) as adopted by the Membership of CTTP on ______.
I. Mission of the Central Texas Tea Party
a. We stand for fiscal responsibility. Our government needs to balance its checkbook in the same way that Americans must.
b. We stand for constitutionally limited government. Government exists to protect our natural rights and a government that is not limited is an instrument of tyranny.
c. We stand for free markets because there is no such thing as liberty without economic freedom.
d. We stand for secure borders. We recognize that a nation without borders is not a nation at all.
e. We stand for conservative principles such as:
1. Judeo-Christian values
2. Minimal governmental interference and regulation of individuals
3. Minimal taxation and no deficit spending
4. All life is precious and abortion should be against the law
5. Strong family values
6. An opportunity for all to achieve
II. Operational Objectives of the Central Texas Tea Party
a. Establish Committees for each theme under the direction of a Board Member.
b. Establish specified tasks, goals and vision for each committee.
c. Each Committee Chair develops specified tasks and reports as needed.
d. Coordinate between standing committees to synchronize membership drives, events, and fundraising activities and involve community support where possible.
e. Prepare talking papers, publicity packets, and other relevant materials that support the tea party and its objectives.
f. Assign Committee Chairs and Board Members to coach prospective new members, press, and other groups and are also able to make presentations to other civic groups.
g. Acquire and administer funds and property from contributions. After payment of necessary operating expenses, funds shall be devoted to the accomplishment of CTTP’s mission and objectives stated above.
III. The major tenets of conservatism, fiscal responsibility, constitutionally limited government, a free market system, and secure national borders are said to constitute the CTTP’s organizing themes. They constitute basic principles we perceive to be threatened, and thus, represent a cause and rationale for the group’s original founding and ongoing educational involvement.
ARTICLE I - Fiscal Year, Annual Dues, Assessments, and Fees
The fiscal year of CTTP will correspond to June 1 through May 31. There will be no annual dues required. All monies collected through fund-raising efforts or donations by the CTTP during the year will be only for expenses of CTTP.
ARTICLE II - Membership:
The Central Texas Tea Party membership will not discriminate on the basis of race, color, national origin, age, or disability.
A member in good standing must be present for two of the preceding three regular monthly meetings (excludes special events and the annual Christmas party) to cast his/her vote. Only members in good standing can vote, nominate officers, or serve on committees. Attendance will be tracked by a sign-in sheet at each meeting. This attendance list will be used for organizational business only.
ARTICLE III - The Board
The affairs of CTTP shall be managed by a Board comprised of no less than three and no more than seven members consisting of a President, Vice President, Secretary, Treasurer, Communications Chair/Webmaster, & Hospitality Chair. The immediate Past President will serve for one year as consultant to the Board if needed.
Terms of Office of Board Members will be from June 1 through the end of May the following year.
Board Meetings: The Board shall meet the first week of each month and other times as needed to address the affairs of CTTP. Board meetings may be called by any Board Member, but all Board meetings shall require a quorum of 51% of Board Members be present to conduct CTTP business. All regularly scheduled Board meetings will be open to the membership, except when the Board goes into Executive Session. Executive Session, if needed, may be before or after the regular Board Meeting and shall be used for open and frank discussion of sensitive issues. If a change for the regular Board meeting date is changed from the first Tuesday of the month, the membership shall be notified at a general monthly meeting or by the change being noted on the website calendar and/or an email notice.
Board meetings shall not be recorded electronically except by the Secretary unless there is agreement and consent of Board Members.
All meetings shall follow Robert's Rules of Order and shall consist of :
a. an opening prayer
b. pledges where flags are present
c. reading of the minutes of the previous meeting unless they have been electronically transmitted or posted.
d. Treasurer's report
e. Other Officer or Committee Reports
e. Old business
f. New business
A majority (51%) of Board members present shall constitute a quorum of the Board membership.
Authority and Duties of the Board:
The Board shall conduct its meetings and make such decisions for the management of the affairs of CTTP as it deems proper and which are consistent with the By-Laws.
The Board shall have the authority to obligate an expenditure of up to $250 or less per event without the approval of the members in good standing. If the bank balance will be less than three (3) months of normal operating expenses, all expenditures require the approval of the members in good standing.
A majority vote of the Board rules in all cases except as explained in “Removal” below.
A committee consisting of a chairman and at least two members in good standing appointed by the Board, shall review the By-Laws at least annually.
The Board shall review the By-Laws prior to the election of new officers and the findings will be published. All members in good standing may propose to amend the By-Laws by written suggestion to the By-Laws Committee a minimum of one month prior to adoption.
A complete copy of the proposed By-Laws will be placed on the website and approved by the Board before being voted on by all members in good standing. It will be voted on at the next scheduled monthly meeting after having been proposed to the Board. It shall be the duty of the Board Members to execute the By-Laws at the next Board Meeting. Failure to do so may be grounds for his/her removal.
All Board Members:
All Board Members are restricted by IRS regulations from any direct or indirect participation or intervention in political campaigns on behalf or in opposition to any candidate for public office. "26 CFR 1.501(c)(4)-1(a)(ii).
The Board shall have the power to appoint members to fill vacancies in its body until the next election cycle.
The Board may appoint such other positions or agents as the affairs and operations of CTTP may require, consistent with the By-Laws, each of whom shall hold office or serve for a set period of time, and have such authority, and shall perform such duties as the Board may determine.
Resignation and Removal:
Any CTTP member may be removed from the Board and/or any other office appointment or position or membership for cause, by a two-thirds (2/3) vote of the members of the Board excepting only the person under consideration and therefore voted on for removal by the rest.
Any Board member may resign membership and/or any position at any time. All such resignations shall be effective upon receipt or agreed upon dates and unless otherwise specified therein, written acceptance of such resignations shall not be necessary to make them effective. Upon resignation or removal, such member shall return all possessed CTTP property including keys, proprietary or copyrighted material, flags/banners, emblems, etc. to the President or any member of the Board. Any expenses incurred shall be reimbursed by the CTTP, when authorized.
Officers and Appointments:
All Board members may hold an additional Chair position subject to approval by a majority of the Board.
The Board will establish committees as necessary to carry out the functions of CTTP. All committees shall consist of a Chair and at least two members-in -good-standing and shall serve until the completion of the function of the committee.
Nomination Submission process and balloting for the annual term of office will follow this procedure:
The Nominating Committee, consisting of a Chair and two or more members of CTTP shall be appointed by the Board to serve until the close of such election. Nominations for election of the Officers and Board members shall be in writing to the Nominating Committee at least one month prior to the election for vetting and submission to the CTTP Board. All such nominations shall be made from among CTTP members in good standing and with their signed consent.
The Nominating Committee will present the Board-approved slate of officers at the monthly meeting one month prior to the election. A majority of the eligible voting members present at the May meeting will elect the slate of officers for a period of 12 months. Newly elected Board members will take office at the beginning of June.
ARTICLE IV - Description of Duties and Responsibilities:
The following duties pertain to authorized Board positions as described in Article III.
All Board Members:
All Board Members are restricted by IRS regulations from any direct or indirect participation or intervention in political campaigns on behalf of or in opposition to any candidate for public office 26 CFT 1.501(c)(4)-1(a)(ii).
Since CTTP is a 501(c)(4) organization, no Board Member may assume a leadership or official position in any partisan political organization, political campaign, or any other political activity which might cause an appearance of impropriety in conflict with the 501(c)(4) IRS designation. Further, no Board Member may be a fiduciary of any partisan political organization or campaign. Any member of CTTP who is campaigning for a candidate may not represent themselves as a member of Central Texas Tea Party (CTTP) for campaign purposes.
President -The President shall serve a maximum of 1 year and shall not be eligible to run for President again for 2 years except in case of emergency determined by the Board. The President shall chair all meetings of the general membership unless otherwise delegated by the Board. The President shall have and exercise, on behalf of the Board, the general day-to-day supervision of the affairs of CTTP.
The President shall not vote except to break a tie as defined in Robert's Rules of Order or as enumerated elsewhere in these By-Laws. The President shall be responsible for following the By-Laws of Central Texas Tea Party (CTTP) and shall be responsible for effectuating Board Directives as long as they are not in conflict with the By-Laws.
The President, when representing Central Texas Tea Party (CTTP), shall not show any preference to any group, organization, or political party.
Any Member who wishes to place an item on the agenda must submit the item at the previous Board Meeting for approval.
The President, together with the Vice-President, Secretary, and Treasurer shall execute all contracts and official documents and papers of CTTP which may be required to conduct the business affairs of CTTP, its objectives or By-Laws. The Board may authorize an expenditure of $250 per event provided the bank balance will exceed three (3) months of normal operating expenses. All other expenditures will require a majority vote of the members in good standing.
Vice-President - The Vice-President shall maintain current knowledge of, be available to perform, and shall exercise all management and supervisory duties of the President in the absence of the President and shall perform such other duties as may from time to time be assigned by the President and/or Board. In cases of resignation or permanent disability of the President, the Board by majority vote, may appoint the Vice-President to serve the President’s remaining term of office; otherwise, the remaining Board members will jointly carry out the President’s duties.
The Vice-President shall be responsible for the maintenance and listing of tangible assets of CTTP and shall provide a complete listing upon the request of any Board Member and annually with the transfer of such assets upon the election of new officers.
It shall be the duty of the Vice-President to provide an agenda for all Board Meetings and Monthly Meetings to all Board Members a minimum of 48 hours in advance.
Treasurer - The Treasurer shall have the responsibility to perform and/or oversee the financial matters as specified herein and in the CTTP By-Laws; and as required by the Board. The Board may require the Treasurer to give bond, at CTTP expense, in such amount required by and in such sum and sureties as the Board may from time to time require. The Treasurer shall pay all just debts of CTTP as approved by the Board provided that in no way shall any debt be made which exceeds the current monies held by CTTP. And the Treasurer shall be responsible to insure that spending is in accordance with CTTP By-Laws. In addition to the Treasurer, another Board Member shall be authorized to sign checks on behalf of CTTP, with the same limitations as the Treasurer.
The Board shall have the authority to obligate an expenditure of $250 or less per event without the approval of the membership. If the bank balance will be less than three (3) months of normal operating expenses, all expenditures will require the approval of the members in good standing.
The Treasurer shall provide the financial books of account and records for inspection by any Board member at all reasonable times and after 15 days notice. At the regular meetings, the treasurer or his/her appointee shall provide to the membership a summary of the previous balance, the income, the expenditures, and the current balance. Any member may request to see individual income amounts or expenditures and it shall be the responsibility of the Treasurer to provide records he/she has available at that meeting. A complete record shall be available to that member for inspection within 15 days.
There shall be an audit of the financial records conducted in April by a 3-member committee prior to a new Board taking office.
Secretary - The Secretary shall perform the routine administrative requirements of the Board at the direction of the President. The Secretary shall keep minutes for the Board and at regular membership meetings. The Secretary will keep all files and turn over to the newly elected Board 15 days after the election.
Hospitality Chair - The Hospitality Chair shall have the responsibility of making CTTP an inviting place for all to attend.
Communications Chair/Webmaster - The Communications Chair/Webmaster shall send out meeting notices to members in good standing and maintain a website on behalf of CTTP.
ARTICLE V - Appointed Offices
The Board shall have the authority to appoint any offices to carry out the business of CTTP as needed provided there is approval of the majority of members of the Board except as otherwise limited in the Bylaws.
A quorum of the regular membership shall be deemed to be any and all who are in attendance, provided that the entire membership is informed as to correct place and time by normal electronic means, at least two days before the scheduled meeting.
Should CTTP be dissolved for any reason, the assets of the organization will be given to a charity qualified under the Internal Revenue Code section 170(c). The decision as to the beneficiary shall be made by the membership at the last CTTP regular meeting. CTTP may not be merged with, united with, or any other combining term,; CTTP shall remain an individual, stand alone, organization.
ARTICLE VIII - Alteration or Amendment
No alteration or amendment of these By-Laws shall be adopted unless the full text thereof shall have been submitted in writing or on the website and approved by the Board and members.
A complete copy with the proposed amendments will be available on the website to all members in good standing. It will be voted on at the next scheduled monthly meeting after having been proposed. Notification may be through the use of email or posting on the website. It shall be the duty of the Board Members to execute the By-Laws at the next Board Meeting after approval by the membership. Failure to do so may be grounds for his/her removal.
Amendments shall require a majority of the votes cast by members in good standing.
BY-LAWS APPROVED BY THE MEMBERSHIP
DATE: ______, 2017 By a quorum at a regularly scheduled meeting
Signed Larry Smith Signature on Original Date: ________ 2017
Signed Ronald White Signature on Original Date: ________ 2017
Signed Pat Duran Signature on Original Date: ________ 2017
Signed Harold Comstock Signature on Original Date:_________2017